privacy policy

Byblio Press has created this privacy statement to demonstrate our commitment to your privacy. We hold ourselves accountable to protect any information you supply to us. This privacy policy will inform you of the information collection and dissemination practices when you visit our website at www.bybliopress.com. By using our site, you confirm that you have read and consent to the practices described in our privacy policy.

Changes to this Privacy Policy. The terms of this policy may change, so please check it from time to time. This version was created on March 15, 2024. We review this policy regularly and place updates on this web page, noting the day it was updated.

Who We Are

Byblio Press is a nonprofit independent publishing company that supports new and established authors by helping them publish excellent books affordably and efficiently while maximizing their return on investment. While conducting this work, we may collect, use, store, and transfer different kinds of personal data about you which we have grouped together follows:

Identity Data: First name, maiden name, last name, initials, username or similar identifier, marital status, title, date of birth, and gender.

Contact Data: Billing address, delivery address, email address, and telephone numbers.

Financial Data: Bank account and payment card details.

Transaction Data: Details about payments to and from you and other details of products and services you have purchased from us.

Technical Data: Internet protocol (IP) address, login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.

Profile Data: Your username and password, purchases or orders made by you, your interests, preferences, feedback, and survey responses.

Usage Data: Information about how you use our website, products and services.

Marketing and Communications Data: Your preferences in receiving marketing-related information from us and our third parties, and your communication preferences.

We also collect, use and share Aggregated Data such as statistical or demographic data for various purposes. These data may be derived from your personal data but is not considered personal data in law because these data do not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.

Byblio Press does not collect Special Categories of Personal Data about our supporters unless there is a clear reason to do so. We will only collect and store special categories of personal data with your consent. In addition, we do not collect personal data on individuals under 16 without parental consent. If we become aware that a child under 16 has provided us with Personal Information, we will take steps to require that consent is given or authorized by the holder of parental responsibility over the child. If you become aware that a child under the age of 16 has provided us with Personal Information without parental consent, please contact us at info@ByblioPress.com.

How We Collect Your Personal Data

We use different methods to collect data from and about you including through:

Direct interactions. You may give us your Identity, Contact and Financial Data by filling in forms or by corresponding with us by mail, phone, email, or in person. This includes personal data you provide when you:

– make a contribution

– create an account on our website

– sign up to receive a news feature (e.g., blog, news alerts, etc.)

– submit a comment, complaint, survey response

– purchase an item from the bookstore

– apply for employment with us.

Automated technologies or interactions. As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions, and patterns. We collect this personal data by using cookies, server logs, and other similar technologies. [We may also receive Technical Data about you if you visit other websites employing our cookies.] Please see our cookie policy for further details.

Third parties or publicly available sources. We may receive personal data about you from various third parties and public sources as described below:

– Technical Data from analytics providers.

– Contact, Financial, and Transaction Data from providers of technical, payment and delivery services as set out in the “Service Providers” section below.

– Identity and Contact Data from publicly availably sources and third-party social networks such as Facebook.

How We Use Your Personal Data

Byblio Press is the sole owner of the information collected on this site. We will not sell, share, swap, or rent this information. The legal basis we rely on for processing your data depends on the circumstances in which it is being collected and used, but in most cases it fall into one of the following categories:

where you have provided your consent to allow us to use your data in a certain way;
where the processing is necessary to carry out a contract with you;
where the processing is necessary for us to comply with a legal obligation; or
where it is in our legitimate interests to perform our functions, such as processing donations or sending you administrative communications.

Our site may request information from you via surveys. Participation in these surveys is completely voluntary, and you may choose whether or not to disclose your information. Information requested may include contact information and demographic information. The information that Byblio Press collects through surveys may be used to monitor or improve the use and satisfaction of our work.

When you make a purchase from our online store or an online donation, we will collect certain information from you including your name, address, phone number, email address, gift purpose, and payment details in order to process your gift or to contact you if we have any queries regarding your transaction.

Byblio Press uses Internet Protocol (IP) addresses to analyze trends, administer the site, track user movement, and gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.

Marketing Communications. If you give us your consent, we will use your personal data in order to send you communications related to financial transactions and marketing products. You decide how you want us to contact you, whether by mail, email or by phone or text message (SMS/MMS) and you can update your communication preferences at any time by contacting us here. Occasionally, we will also send you a communication to update and refresh your communication preferences.

Data Profiling and Analysis. We may also carry out analysis of the personal information we collect about you and add publicly available information to create a profile of your interests, preferences and your ability to support us, including the amount or level of potential donation or legacy you may be able to give. This is so we can contact you in the most appropriate way and with the most relevant information, which enables us to raise funds for ministry outreach more cost-efficiently. Publicly available information is compiled from sources such as public registers (e.g. listed Directorships), newspaper articles, and social media posts. Please let us know if you would prefer us not to process your data in this way by contacting us here.

Our donors and supporters. As a nonprofit company, Byblio Press may accept tax-deductible donations. If you want to support us by making a donation, we will collect your name and contact details as a minimum. We will use the information you provide to acknowledge the donation and its purposes. If you enter your details into one of our online forms and you don’t “send” or “submit” the form, we may contact you to see if we can help you with any problems you may be experiencing with the form or our website. We may also send you administrative communications, for example confirming a direct debit instruction when you have made a donation to us.

How We Share Your Personal Data

1. Service Providers

Byblio Press may share your information with certain outside vendors and service providers. Outside vendors are used in processing credit card information and shipping orders. We only use companies who agree not to retain, share, store, or use personally identifiable information for any secondary purposes. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.

Various financial companies have payment gateways operated on behalf of and under contract to us. Further information about the collection and use of your data will be provided on the relevant payment gateway for you.

We also partner with certain third parties to provide specific services. When you sign up for these services, which will be identified to you before or during the sign-up process, we will share names or other contact information necessary for the third-party to provide these services. These parties have agreed not to use personally identifiable information except for the purpose of providing these services.

Given that the Internet is a global environment, using it to collect and process personal data necessarily involves the transmission of data on an international basis. We endeavor to maintain an adequate level of protection when conducting these transmissions to protect the privacy and security of the data.

2. Legal Requirements

Notwithstanding the foregoing, we will consider, and may release, personally identifiable information to third parties: (1) to comply with valid legal requirements such as a law, regulation, search warrant, subpoena, or court order; or (2) in special cases, such as a physical threat to you or others.

3. User Disclosures

People who access our websites and services may have access to certain electronic forums, such as chat rooms, bulletin boards, and e-mail lists to which others also have access. The information and materials on those platforms have not been verified or approved by us. The views expressed by other users on our site may not be representative of our views or values. Byblio Press does not routinely monitor these forums and is not responsible for protecting the privacy and confidentiality of any information that you disclose in such a forum.

4. Third-Party Links

This website contains links to other sites, not owned, associated or managed by Byblio Press. Please be aware that while we try our best to only link to reputable websites, we are not responsible for the privacy practices of such other sites. When users leave our site, users are encouraged to read the privacy statements of each website that collects personally identifiable information.

5. Data Security and Access

We have security measures in place to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed. We also limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality. We will deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

6. Cookies and Log Files

Byblio Press uses cookies to improve your website use work more effectively. A cookie is a unit of data stored on a user's hard drive that helps us remember you and your preferences. Once a user closes their browser, the cookie terminates. For example, by setting a cookie on our site, a user does not have to re-enter a password, which saves time. You can refuse to use cookies by turning them off in your browser. You do not need cookies turned on to use our site. However, this may limit some areas of our site and impact the site’s overall functionality. For more information about the cookies we use, please see cookie policy.

Data Retention

We regularly review personal information we hold and delete anything we no longer need. We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. Different laws require us to keep different data for different periods of time. For example:

We are subject to certain regulations, including the US Internal Revenue Code that requires us to keep records of financial transactions for seven years. Certain regulations in the USA require us to retain information on former employees for up to three years after termination of employment.
Data on former contractors, partners, and supporters is typically retained.
Information that does not need to be accessed regularly, but which still needs to be retained, may be archived or placed offline.

Correction/Updating Personal Information

You can help us keep our records up to date by telling us when your contact details and other personal information changes. You can make changes yourself using the Change of Address form on the Connections Portal. You can also change your mind at any time about how we contact you or ask us to stop contacting you altogether. If you want to make any changes to your personal information, please contact us by email or mail according to the information shown below. We will then make the changes for you.

Email address: info@bybliopress.com
Mail address: Byblio Press, 11410 NE 124th Street, #260, Kirkland, WA, 98034.

If you tell us that you no longer want to be in contact from us, we will remove your information from our data collection and storage systems. However, as noted above in the Data Retention section, we may need to keep some information on you until it is no longer needed.

Your Rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data.

Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.

Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.

Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.

Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.

Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data's accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.

Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

You have the right to make a complaint at any time. We would, however, appreciate the chance to deal with your concerns before you register a complaint with an outside agencies.

If you wish to exercise any of the rights noted above, or if you have any questions, comments or suggestions for us, please contact us by email (info@bybliopress.com) or by mail (Byblio Press, 11410 NE 124th Street, #260, Kirkland, WA, 98034 USA).

March 2024

COOKIE POLICY

The Byblio Press website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and allows us to improve our site. [By continuing to browse the site, you are agreeing to our use of cookies.

A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer's hard drive. Cookies allow a site or services to know if your computer or device has visited that site or service before. Cookies can then be used to help understand how the site or service is being used, help you navigate between pages efficiently, help remember your preferences, and generally improve your browsing experience. Cookies can also help ensure marketing you see online is more relevant to you and your interests.

We use four types of cookies.

Strictly necessary cookies are required for the operation of our website. For example, they include cookies that enable you to log into secure areas of our website, use a shopping cart, or make use of e-billing services.

Analytical/performance cookies allow us to recognize and count the number of visitors and see how visitors move around our website when they are using it. This helps us to improve the way our website works and helps us ensure users can find what they are looking for easily.

Functionality cookies are used to recognize you when you return to our website. This enables us to personalize our content for you, display your name, and remember your preferences (for example, your choice of language or region).

Targeting cookies record your visit to our website, the pages you have visited, and the links you have followed. We use this information to make our website more relevant to your interests.

How Long Will Cookies Stay On My Device?

The length of time a cookie stays on your computer or mobile device depends on whether it is a “persistent” or “session” cookie. Session cookies will only stay on your device until you stop browsing. Persistent cookies stay on your computer or mobile device until they expire or are deleted.

First and Third-Party Cookies

First-party cookies are cookies that belong to Byblio Press. Third-party cookies are cookies that another party place on your device through our service. Third-party cookies (e.g., providers of external services like web traffic analysis services) may be placed on your device by someone providing a service for Byblio Press and help us understand how our website and services are being used.

How To Control and Delete Cookies

Your browser or device may offer settings that allow you to choose whether browser cookies are set and to delete them. For more information about these controls, visit your browser or device's help material. Note that if you set your browser to disable cookies, you may not be able to access certain parts of our website other parts of our website may not work properly.

March 2024